Settling in: Induction

Last week we spoke about the 1st step of the onboarding process: Preparation.  That means that the employee has arrived for their first day of work.  You’ve used draw.io to create a flow chart to map out all the tasks necessary.  And because you’ve planned and prepared well, the new hire felt well-received and convinced that they made the right decision to join your organization.

What happens now?

Getting to know you

On average, it takes a new employee around 8-12 months to settle into their new role and become proficient at it (source: Urbanbound).  If the Preparation phase was to ensure that the new hire stays after their first day, then the Induction phase should be thought of as a short-term process. Ideally, the induction phase should happen during the first few weeks and serves to begin their integration into the company.

This is the phase where the new hire will get a lot of new information, start getting to know their work environment and colleagues, and set their first achievement goals. That is a lot for someone to take in without having the information filtered-down.

Information, but make it visual.

During what is also known as “the paperwork phase” of the onboarding process, HR hopefully already has an idea of things that need to be signed and read.   You have a Wiki with your Confluence, but it also consists of hundreds of pages.  Looking at this from the point of view of a new person, it’s overwhelming.  So instead of “here is our wiki, find what’s relevant to you,” your approach could be more along the lines of: “we have a wiki, here is the information we felt was the most relevant to you.”  Sift out and break down the information into more bite-sized pieces.

This is where you come in and where draw.io can help. For example, basic information like knowing where the bathrooms or the fire escapes are is essential information for the new hire on the first day.  Onboarding with draw.io is efficient, so why not add a floor plan to your welcome documents?

floorplan

 

Floor plans with draw.io

You’ll want to keep your floor plan as simple as possible for the new hire.  That doesn’t mean that you can’t extend their functionality when needed.  With draw.io you can create floor plans that have layers or interactive shapes.  That means you can build-in features that you can show or hide just by clicking on a shape.  Take a look at our floor plan overview to see how you can create floor plans that work the best for you in HR.


Do you have a favorite diagram type that you use during the induction phase of your onboarding process?  Let us know!  Be sure to also check out our Whitepaper on Onboarding with draw.io.

Stay tuned because next week we’re coming at you with the next installment – Onboarding with draw.io in HR part 3: Orientation.